Frequently asked questions concerning Apostille

Frequently asked questions concerning Apostille

How can documents be certified, so that they would have legal force on the territory of another country?

If this country is a signatory of the Hague Convention, documents can be certified by one of the two ways of certification: apostilization or consular legalization. Putting Apostille is putting a stamp of 10 by 10 cm by an authorized person of one of Ukraine’s bodies (depending on the kind of documents). And consular legalization is mandatory certification of documents by Ukraine’s authorized bodies with further certification in consular institution of the country in which the document should be presented.

What is “Apostille”?

 It is the respective certification of a document issued on the territory of one state with the purpose of its usage on the territory of another state, unless otherwise provided by the international treaties that cancel this requirement.

In what cases public documents with apostille don’t have legal force in the countries that are signatories of the hague convention?

Official documents won’t have legal force in case of mistakes in certification by Apostille, translation of the document or notarization. Main mistakes:

  • Ukrainian text of the document in on the right part of the sheet and its translation – on the left, while it should be vice versa;
  • quality of a copy doesn’t allow to completely read the document;
  • document has been executed without complying with the requirements of article 15 of the Law of Ukraine “On notaries”;
  • failure to comply with the form of certification inscription;
  • certification of photocopy of identification document with infringements of the effective legislation requirements and uncertainty of translator’s signature on it.

In what cases “Apostille” isn’t required for legalization of public documents?

“Apostille” isn’t required in cases when there are agreements on legal mutual assistance between any two states. (For example, “Convention on legal assistance and legal relations in civil, family and criminal cases” signed by Republic of Belarus and ratified by the Supreme Council of Ukraine on 11.10.1994).

According to which rules is the apostille placed?

Apostille is placed according to the Rules of placing Apostille on public documents intended for usage on the territory of other states approved by joint order of the Ministry of Education and Science of Ukraine, the Ministry of Foreign Affairs of Ukraine and the Ministry of Justice of Ukraine No. 237.803.151.5 dd. 12.05.2003.

Is it possible to place apostille onto a document received not completely legally?

We don’t check the authenticity of documents.

So, if state bodies discover that the document, submitted by us, is fake, it’ll be confiscated and annulled. In such a case we don’t return the cost of services to the client.

What is the purpose of placing apostille on original diploma?

Apostille placed on original diploma proves that your document is authentic and received in legal way. Apostille on diploma has nothing to do with equivalency (nostrification) of diplomas.

What is nostrification and equivalence?

Documents nostrification and equivalence is complete legal acknowledgement and equating of Ukrainian diplomas to the analogous documents on education in leading countries of the world and vice versa.

Ukrainian documents on education undergo nostrification in evaluation commissions of the country, into which you are planning to go. The mandatory condition of documents nostrification is inputting classes’ hours on evaluation sheet.